University of Alberta

Reporting a Suspected Fraud or Irregularity

The University of Alberta is committed to high standards of ethics, conduct and fiduciary responsibility. Fraud, including fraud that benefits the University, will not be tolerated.

Usually, members of staff are the first to become aware of suspected fraud or irregularities.  The University recognizes that it is not an easy task to report such suspicions. Nonetheless, if the University is to maintain the highest standards of conduct, it must be given the opportunity to investigate any suspected instance of fraud or irregularity. The  Fraud / Irregularities Reporting and Response Procedure outlines the reporting process.


Some points to consider:

  • Members of the University community are expected to report suspicions of fraud or irregularities.
  • Reports should be factual, avoid speculation, and contain as much specific information as possible to allow for proper assessment of the concerns.  
  • At a minimum the following information should be provided;

          - the name of the person(s) involved;
          - the dates of the incidents; and
          - reasons of why fraud/irregularity is suspected.

  • Care should be taken not to conduct interviews and/or investigations related to the suspected fraud or irregularity prior to contacting Internal Audit Services as it may impact our ability to conduct further work effectively.
  • Allegations of suspected wrongdoing may be reported anonymously; however, this practice may affect the University’s ability to conduct a complete investigation.

Disclosure is frequently made in confidence.  Internal Audit Services staff will take all reasonable steps to ensure that the identity of those raising allegations, and of those against whom such allegations are made, is kept confidential.  Confidentiality, however, is subject to the provisions of the Freedom of Information and Protection of Privacy Act (FOIPP). Confidentiality may also be compromised as a result of subsequent litigation. 

If you require advice and guidance regarding reporting under the fraud policy, please contact the Fraud Investigation & Compliance Lead, Internal Audit Services (chad.schulz@ualberta.ca or telephone 780.492.9667).

 

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